To assist in achieving this mission, NAC is currently seeking a Receptionist to join its Office Management.

• Title: Receptionist (Full Time – 35hrs/week)
• Department: Office Management
• Reports to: Director of Office Services
• Hours: Weekdays and alternating Saturdays (some evening hours possible during the week;     daytime hours on Saturdays)

General Purpose:  The Receptionist will serve as the initial primary contact with clients, guests and other visitors via front-desk and telephone interactions.

Duties and Responsibilities:

• Greet all clients, visitors and staff in a welcoming manner
• Distribute the “Visitor Passes” as directed by internal policy
• Report security, safety concerns and issues immediately to appropriate Supervisors
• Assist office management staff with bulk mailing and other projects as needed
• Answering telephones/screening incoming calls
• Distributing clear messages; written and/or orally
• Interaction with messengers & vendors
• Cover other reception desks in the absence of the receptionist
• Receive incoming mail, serve as Office Services backup for sorting
• Participate in special team projects and periodic meetings, as appropriate
• Client/Vendor Sign-In/Out Sheet maintenance
• Maintain “Fire Attendance Sheets” in the event of a Fire Drill or False Alarm
• Communicate with transportation dept. for clients’ return home when needed
• Communicate arrival of all clients with staff via phone, paging or email.
• Communicate with Building Management at new location as it relates to visitor security
• May assist from time to time with input of visitors only as needed and appropriate
• May manage keys for various offices and closets in the agency at main reception desk as needed
• Other duties may be assigned by Office Management

Education and/ or Training (Minimum Qualification for Consideration)

• Must have a High School Diploma or its equivalent.
• Should have experience in general office procedures,
• 1-2 years of Reception experience in an office environment.

Knowledge, Skills and Abilities:

• Able to manage a mid to large phone console(s); able to work independently; works well under pressure; legible handwriting; positive attitude, willing to learn, good communications skills.
• Have the ability to follow written and oral instructions effectively and the ability to communicate within a team setting.
• Spanish speaking strongly preferred

• Must be computer literate, have good organizational skills, along with the ability to multi-task.
• Must be detail oriented, pleasant phone manner, and proficient in general office procedures and the ability to work well with the public.

How to Apply: 

Please indicate Full-Time Receptionist in the subject line when applying. Please submit cover letter and resume to: hr@nackidscan.org